With the right software tools, managers and owners maintain oversight of each project and evolve as needed.Īirtable and Trello are two project management and content storage platforms. Ī project management system ensures all team members know their individual responsibilities and the project priorities. Almost 10% of every dollar is wasted due to poor project performance. Without it, budgets are overspent and employee time is lost. Streamlined project management is essential to client satisfaction and company success.
It wouldn't be the same as full access, but should work ok for people who need to lookup and submit data but don't need to manipulate it as much.Using a project management software platform to manage your company projects and integrate your team’s tasks into one location is vital to ensuring projects are on time and on budget. Make enough unique views for each database that viewers are able to see what they need, and add forms for them to enter data. That would mean that the same thing should happen if two people were using one account from different locations-they should at least be able to see that someone is editing a cell at that time, and avoid adding data to the exact same field.įor Airtable specifically, one trick I've heard of using is to only pay for people who need to manage data in the database, and to share the database as view only with everyone else. If I was editing something in the Mac app, the web app in Safari showed an avatar on that cell-just as it would if 2 people with unique accounts were editing that same item at that time. On duplicating data: I just ran an entirely unscientific test, with Airtable's Mac app and open in Safari, both signed in with the same account.
Worst case, you'll have to wait for whoever's phone number/email address is attached to the app to get the security code to log back in (a trick here is to signup for shared accounts using a shared support email address so anyone on the team can get the verification codes). If your team's remote in different cities/countries, you could even have accounts locked if the app "thinks" someone's hacking your account (something I've had happen with shared Twitter logins). Some apps automatically log out other sessions when another browser logs in that shouldn't happen with Airtable, but I have seen it happen with some other tools before, even if I'm using them in two different browsers on the same computer. You could get around that by using a Twilio SMS number for 2fa codes, and pipe them into Slack, but virtual numbers don't always work for auth codes.Īlso, you may have to login more. The biggest downside to sharing accounts is that you can't easily enable 2-factor authentication-which is a curious counterpart to apps that strongly push or require 2-factor auth, as it does increase user security but also enforces the 1-user-per-account rule. And if your team uses a shared password system like a company 1Password account, it's incredibly easy to share accounts without putting the passwords at much risk of getting lost.
It's one of the only ways to share access, say, to a shared inbox or company social media account. Our team has a few shared accounts for things that don't really require individual accounts, such as research tools. I'd love to know how prevalent sharing accounts is across companies my guess would be it's more common than not.